COMMUNITY FIRST HEALTH CO-OPERATIVE

Minutes of the 2nd Annual General Meeting

 

Held at the Best Western Baker Street Inn

June 29, 2004

 

 

WELCOME TO THE MEMBERSHIP – Acting Chair Bob Nuyens

 

1.0       CALL TO ORDER – Bob Nuyens        

The second Annual General Meeting of Community First Health Co-operative was called to order at 7:00 pm.

 

A QUORUM WAS CONFIRMED.

 

Bob welcomed members and guests and introduced himself

 

1.1            READING OF THE NOTICE CONVENING THE AGM – Barry Nelson

Barry read the Notice convening the AGM to the members.

 

1.2            REVIEWING MEETING FORMAT – Bob Nuyens

Bob reviewed the meeting format,

 

2.0            APPOINTMENT OF RECORDING SECRETARY AND PARLIAMENTARIAN – Bob Nuyens

Bob appointed Sharon Stoddart as Recording Secretary and Christine McCandlish as Parliamentarian & Chief Scrutineer.

 

3.0            ADOPTION OF AGENDA – Bob Nuyens

The agenda was amended to include additions to 5. and 10.

 

MOTION by Ean Gower, seconded by John Malakoff that the Agenda be adopted as amended.  CARRIED.

 

4.0            APPROVAL OF MINUTES OF LAST AGM

Sharon Stoddart read the minutes of the May 20, 2003 AGM to the members.

 

MOTION by Sandy Gilfillan, seconded by Lorne Westnedge that the minutes of May 20, 2003 be accepted as read.  CARRIED.

 

4.1            APPRECIATION TO OUTGOING BOARD MEMBERS

Bob thanked Chair Paula Snow and Director Susan Kurtz for their dedication and commitment to the co-op over the past year.

 

5.0            INTRODUCTIONS/NOMINATIONS TO THE BOARD

Barry Nelson advised that nomination papers to the Board were completed equal to the number of directors on the board, therefore no election will be held.  Barry called on Christine McCandlish to announce the incoming Board members.

 

 6.0            NAMING OF THE INCOMING BOARD 

 

Christine McCandlish introduced incoming Board members:

 

Bob Nuyens, Judith Banfield, Ean Gower, Doug Jay, Brian Levin, Pegasis McGauley, Barry A.T. Nelson, Joan Reichardt, Judy Banfield, Doug Stoddart, Debby Zeeben,  and Audrey MacKenzie. 

 

Bob Nuyens thanked all incoming Board members for their conviction to the co-op.

 

7.0            REPORTS FROM CHAIR AND CHAIRS OF SUB-COMMITTEES

 

7.1.      Chair Report – Bob Nuyens

No report submitted.

 

7.2            Finance and Fundraising

Doug Jay presented the March 31, 2004 financial statement (attached) and thanked all members of his committee for their efforts.  Doug reported that Berg Naqvi was appointed to prepare unaudited financial statements at March 31, 2004.

 

MOTION by Doug Jay, seconded by John Malakoff that the financial statement of March 31, 2004 be accepted as reviewed.  CARRIED.

 

MOTION by Doug Jay, Seconded by Joan Reichardt that the Finance and Fundraising report be accepted as presented.  CARRIED.

 

MOTION by Doug Jay, Seconded by Susan Kurtz that the appointment of an auditor for the Financial Year of 2003 – 2004 be waived and further, that the Board of Directors are authorized to retain the services of Berg Naqvi as the accounting firm for that year.  CARRIED.

 

MOTION by John Murray, seconded by Francis Nicholson that the appointment of an auditor for the Financial Year of 2004 – 2005 be waived and further, the Board of Directors be authorized to retain the services of an accounting firm for that year.  CARRIED.

 

7.3            Project Development – Debby Zeeben

Debby presented and reviewed her report (attached) and thanked the thirty volunteers who work on her committee for their determination and commitment. Deb also thanked co-op members for their support over the past year.

 

MOTION by Deb Zeeben, seconded by Doug Stoddart that the Project Development report be accepted as presented.  CARRIED.

 

MOTION by Ean Gower, seconded by Audrey MacKenzie that the Board of Directors of Community First Health Co-op be empowered to establish financing of up to $16,000,000.

 

 

Question period held on the motion.

 

Motion amended:

 

MOTION by Donna MacDonald, seconded by Pegasis McGauley that the Board of Directors of Community First Health Co-op be empowered to establish financing of up to $16,000,000 subject to the development of a business plan for each component project.  CARRRIED.

 

7.4            GOVERNANCE COMMITTEE – Barry Nelson

No report submitted, however Barry informed the members that he is working on acquiring charitable status and developing policies for the co-op.

 

Bob Nuyens thanked the Recording Secretary and all members of the Standing Committees for forming new alliances and taking on new initiatives that benefit the co-op.

 

Bob conveyed a special thank you to the Nelson & District Credit Union for their human resource and financial support in assisting the Co-op over the past year.

 

8.0             QUESTIONS AND ANSWER PERIOD

 

·         It was suggested that the Co-op place their web address on the letterhead.

·         Members continue to express concern with transportation to Trail for treatment.

·         Discussion regarding the Co-op setting up a storefront to aid in communications with members.

·         Suggested that the Nelson & District Credit Union be approached to set up a bulleting board in their lobby to assist Community First Health Co-op to communicate with the membership.

                 

Barry informed members that June 29th is the last day to purchase founding memberships with the Co-op.

 

9.0             ANNOUNCEMENTS

Barry announced the Strawberry Social on Sunday, July 25th 1 – 3:00 pm which is organized by the Seniors Coordinating Society and asked for volunteers to transport seniors to the event.

 

10.            MOTION TO ADJOURN

 

MOTION to adjourn by Pegasis McGauley at 8:00 pm.

 

_________________________  Bob Nuyens, Chair

 

_________________________ Sharon Stoddart, Secretary