COMMUNITY FIRST HEALTH CO-OPERATIVE

Minutes of the 3rd Annual General Meeting

Held at the Broader Horizons

June 7, 2005

 

 

 

WELCOME TO THE MEMBERSHIP –Chair Bob Nuyens

 

1.0       REGISTRATION

 

2.1       CALL TO ORDER – Bob Nuyens     

The third Annual General Meeting of Community First Health Co-operative was called to order at 7:00 pm. Thirty-eight members were present.

 

A QUORUM WAS CONFIRMED.

 

Bob welcomed members and guests and introduced himself.

 

2.2       READING OF THE NOTICE CONVENING THE AGM – Barry Nelson

Barry read the Notice convening the AGM to the members.

 

2.3       REVIEWING MEETING FORMAT – Bob Nuyens

Bob reviewed the meeting format with the membership.

 

3.0       APPOINTMENT OF RECORDING SECRETARY AND PARLIAMENTARIAN – Bob Nuyens

Bob appointed Sharon Stoddart as Recording Secretary and Christine McCandlish as Parliamentarian & Chief Scrutineer.

 

4.0       ADOPTION OF AGENDA – Bob Nuyens

The agenda was amended to include Announcements under Section 9.

 

MOTION by Ean Gower, seconded by Pegasis McGauley that the Agenda be adopted as amended.  CARRIED.

 

5.0       APPROVAL OF MINUTES OF LAST AGM

Sharon Stoddart read the minutes of the June 29, 2004 AGM to the members.

 

MOTION by Audrey McKenzie, seconded by Laura Ford that the minutes of June 29, 2004 be accepted as read.  CARRIED.

 

6.0       INTRODUCTIONS – Bob Nuyens

Bob introduced all board members who were present.

 

7.0       NAMING OF THE INCOMING BOARD  

 

Christine McCandlish announced Board members appointed by acclimation as

Bob Nuyens, Judith Banfield, Doug Jay, and Joan Reichardt

 

 

 

7.1       REPORTS FROM CHAIR AND CHAIRS OF SUB-COMMITTEES

 

7.2       Chair Report – Bob Nuyens

 

Bob advised that the co-op would continue to pursue various determinants of health that are needed in the community and touched on the importance of the co-op building health care alliances. Bob thanked all the board members and volunteers for their commitment and dedication in the past year. No report submitted.

 

7.3       Governance – Barry Nelson

Barry reported that he is continuing to work on acquiring charitable status for the co-op and thanked Gerri Melnechuk for her help in maintaining the membership records of the co-op.  Barry read the special resolution (attached) adding new classes of shares.

 

Motion by Barry Nelson, seconded by Deb Zeeben, that that the following additional classes of membership be added to Rule 8 of the Community First Health Co-Op set of Rules.

(d) Class D members be designated as Copper members and as a condition of membership, subscribe to at least five (5) membership shares.

(e) Class E members be designated as Bronze members and as a condition of membership, subscribe to at least ten (10) membership shares.

(f) Class F members be designated as Silver members and as a condition of membership, subscribe to at least twenty (20) membership shares.

(g) Class G members be designated as Gold members and as a condition of membership, subscribe to at least fifty (50) membership shares.

(h) Class H members be designated as Platinum members and as a condition of membership, subscribe to at least one hundred (100) membership shares.

 

Motion by Barry Nelson, seconded by Deb Zeeben, that the new memberships proposed for addition to Rule 8 also be added to Rule 33 as outlined as follows, to indicate what membership card(s) or certificate(s) should be distributed.

(d) For each Class D subscription a single membership card will be issued.

(e) For each Class E subscription a single membership card will be issued.

(f) For each Class F subscription a single membership card will be issued and a share certificate may be issued.

(g) For each Class G subscription a single membership card will be issued and a share certificate may be issued.

(h) For each Class H subscription a single membership card will be issued and a share certificate may be issued.

 

7.4       Project Development – Debby Zeeben, Doug Stoddart, Doug Jay

           

Deb provided an overview of her report to the membership.

 

Deb announced that the coop has been invited to participate in an upcoming Health Fair and the Innovations in Art & Health Symposium scheduled to take place June 8 – 10, 2006.

 

Doug reported that he has been working with Deb and Am Navqi to purchase the Forestry Building, currently owned by BCBC for the purpose of establishing a wellness center.

 

Doug Jay reviewed his report and reported that he has been working on acquiring land to build a Retirement Lifestyle Centre.

 

Deb thanked the board and all the volunteers for their commitment in helping to make progress happen.

 

7.5       Finance and Fundraising

Doug Jay presented the March 31, 2005 interim financial statement (attached) and thanked all members of his committee for their efforts. 

 

Doug reviewed an Investment Policy and Proposed Resolution (attached) with the membership.

 

Motion by Doug Jay, seconded by Roger Kirby that the policy titled “Policy & Procedure on Investment Authority” be received for information and endorsed by the shareholders.  CARRIED.

 

Motion by Audrey MacKenzie, seconded by Deb Zeeben that the requirement of an auditor be waived and that the accounting firm of Berg Naqvi and Lehmann be appointed as accountants for the year 2005-06.  CARRIED.

 

Doug explained that the Interim Financial Statement as at March 31, 2005.

 

Motion by Pegasis McGauley, seconded by Ean Gower that all committee reports be accepted as presented.  CARRIED.

 

 

8.0       QUESTIONS AND ANSWER PERIOD

 

·         It was suggested that the Co-op place their web address on the letterhead.

·         Members continue to express concern with transportation to Trail for treatment.

·         Discussion regarding the Co-op setting up a storefront to aid in communications with members.

·         Suggested that the Nelson & District Credit Union be approached to set up a bulleting board in their lobby to assist Community First Health Co-op to communicate with the membership

·         Update on the status of a project at 10th Street Campus requested.

·         Suggested that ANKORS be approached to be part of the Forestry initiative.

                                                          

Barry informed members that June 29th is the last day to purchase founding memberships with the Co-op.

 

9.0       ANNOUNCEMENTS – none

           

10.0     MOTION TO ADJOURN

 

MOTION to adjourn by Doug Stoddart at 8:30 pm.

 

 

_________________________  Bob Nuyens, Chair

 

_________________________ Sharon Stoddart, Secretary